Medical Standard Operating Procedures


Whenever possible, MLRR should complete as much basic vetting as possible PRIOR to transport. This is because most of our foster dogs come from southern areas, where vetting is typically less expensive. If the foster dog is fully vetted prior to arrival, the foster dog can be transported directly to the foster home or direct adopt home.

If vetting prior to transport is not possible, the Medical Coordinator is to schedule a wellness appointment with an MLRR approved intake vet as soon as the intake report is received and the transport date is confirmed. The wellness appointment is to be scheduled for the same day as transport, meaning the foster dog will go directly to the partner vet upon arrival. The foster dog can be transported to his foster or direct adopt home once the intake visit is complete. If a wellness visit is not feasible upon arrival, then the appointment is to be scheduled (with an approved intake vet) for no more than 72 hours after arrival. This is not negotiable.

The minimum vetting required for a MLRR foster dog is:

  • Rabies (typically required for transportating across state lines)
  • Microchip Implanted (supplied by MLRR)
  • Heartworm – Testing for amtogem & microfilaria (4DX)
  • Fecal w/Giardia Test (Provide meds for parasites)
  • Distemper (DA2PP/DHLPP) Vaccine
  • Nail Trim (if service is available)
  • Bath (if service is available)
  • Ear Cleaning (if service is available)
  • Comprehensive Wellness Exam
  • Spay/Neuter

Optional vetting:

  • Bordetella


It is imperative that foster dogs are chipped before transport (if coming from our Tennessee partners) or immediately upon arrival. It is not uncommon for dogs to escape during transport or from their new home, due to fear.

MLRR purchases Home Again microchips in bulk and at a discount. MLRR’s approved intake vets are to be supplied with ample supply of these chips to use for our foster dogs upon arrival.

The chip number is to be recorded in ASM by the Medical Coordinator, immediately after it’s implanted. The chip then needs to be registered to the foster dog via Home Again’s website. Once the foster dog is adopted, the chip is registered a final time to the adopter, leaving MLRR as a secondary contact.


ProHeart shot prior to Doxy?


  • Record vet on record for each foster dog in ASM
  • Upload medical records in ASM under the Media tab
  • Record vaccinations, tests and treatments, under the appropriate ASM tabs.
  • Record drugs, dosage and frequency in ASM under the Medical tab.
  • Record dates for prescription refills in ASM, along with the pharmacy info.
  • Record future vet appointments in ASM under the Medical tab.
  • Retrieve intake medical records from shelters/vets prior to transport.
  • Opt for ProHeart 12 vs monthly hw chewables.
  • Purchase flea/tick at wholesale and insert into foster boxes (2 months supply).
  • Review medical records and complete medical intake request form for intake vet.
  • Review invoices for billing accuracy.

Establish medical cost allowances for out of network vets, ie: hw treatment & s/n.